Privacy Policy in accordance with the GDPR

I. Name and address of the controller

The controller in the sense of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Name der Schule	Gymnasium Rahlstedt
Schulleitung:	Oberstudiendirektor Florian Frankenfeld, Schulleiter Studiendirektor Philip Roeckner, deputy principal
Adresse der Schule:	Scharbeutzer Str. 36 22147 Hamburg Telefon: (040) 42 88 66 5-0 E-Mail: gymnasium-rahlstedt@bsfb.hamburg.de
Schulträger: (Diensteanbieter im Sinne des RStV/TMG)	Behörde für Schule und Berufsbildung Hamburger Str. 31 22083 Hamburg Tel.: 115 (nur aus dem Stadtgebiet Hamburg) oder: 040 – 428 63 0 oder  040 – 428 28 0

II. Name and address of the data protection officer

The data protection officer of the controller is:
Freie und Hansestadt Hamburg
Behörde für Schule und Berufsbildung (BSB)
Herr Jan Wittig
Hamburger Straße 31
22083 Hamburg
Germany
Tel.: 040 428 280
E-Mail: Jan.Wittig@bsb.hamburg.de

III. General information on data processing

1. Scope of processing of personal data

We process personal data of our users basically only to the extent necessary to provide a functional website as well as our content and services. Processing of personal data of our users normally only takes place after the user has given consent. An exception applies in cases where obtaining consent in advance is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data

To the extent we obtain consent from the data subject for processing operations of personal data, Art. 6(1)(a) GDPR serves as the legal basis.
In processing personal data necessary to fulfill a contract, to which the data subject is a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual measures. If processing of personal data is necessary to comply with a legal obligation to which our company is subject, Art. 6(1)(c) GDPR serves as the legal basis. If vital interests of the data subject or another natural person require processing of personal data, Art. 6(1)(d) GDPR serves as the legal basis. If processing is necessary to pursue a legitimate interest of our company or a third party and the interests, rights and freedoms of the data subject do not override the former interest, Art. 6(1)(f) GDPR serves as the legal basis.

3. Deletion of data and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases. Storage may also occur if required by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. A blocking or deletion of data also occurs when a storage period prescribed by the aforementioned norms expires, unless there is a necessity for continued storage of the data for a contract conclusion or contract performance.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

With every call of our website, our system automatically collects data and information from the calling computer system.
The following data are collected:
(1) Information about the browser type and version,
(2) The user’s operating system,
(3) The Internet service provider of the user,
(4) The IP address of the user,
(5) Date and time of access,
(6) Websites from which the user’s system reaches our website,
(7) Websites accessed by the user’s system through our website.
The data are also stored in the log files of our system. The data are not stored together with other personal data of the user.

2. Legal basis for the data processing

Legal basis for the temporary storage of the data and the log files is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this, the user’s IP address must be stored for the duration of the session.
Storage in log files serves to ensure the functionality of the website. In addition, the data help us optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
In these purposes lies our legitimate interest in the processing of data according to Art. 6(1)(f) GDPR.

4. Duration of storage

The data are deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of data collected for providing the website, this is when the respective session ends. In the case of storage of data in log files, this is after seven days at the latest. Storage beyond this is possible. In this case the IP addresses of the users are deleted or anonymized so that the calling client can no longer be allocated.

5. Objection and elimination possibility

The collection of data for providing the website and the storage of data in log files are essential for the operation of the website. Therefore, there is no option for the user to object.

V. Use of cookies

1. Description and scope of data processing

This school homepage uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user calls up a website, a cookie can be stored on the user’s operating system. Data cannot be linked to the user who calls up the site. We use cookies to make our school homepages more user-friendly.

In the cookies the following data are stored and transmitted: (1) language settings (2) login information for administrators of the school pages.

The stored data are not stored together with other personal data of the users.

2. Legal basis for the data processing

The legal basis for the processing of personal data using cookies is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for the users. Some functions of our website cannot be offered without the use of cookies.

For the following applications we require cookies: (1) Adoption of language settings (2) Remember search terms

The user data collected by technically necessary cookies are not used to create profiles of users.

4. Duration of storage, objection and elimination possibility

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your internet browser you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be automated. If cookies are deactivated for our website, not all functions may be available.der Website vollumfänglich genutzt werden.

Die Übermittlung von Flash-Cookies lässt sich nicht über die Einstellungen des Browsers, jedoch durch Änderungen der Einstellung des Flash Players unterbinden.

VI. Contact form and email contact

1. Description and scope of data processing

On our website there is a contact form that can be used for electronic contact. Alternatively, contact can be made via the provided email address. In both cases, the personal data of the user transmitted with the email is stored. In this context, data will not be disclosed to third parties. The data are used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The processing of personal data serves us solely for handling the contact. In the case of contact by email, this also constitutes the legitimate interest in processing the data.

4. Right of objection and deletion

The user may withdraw his consent to the processing of personal data at any time. If the user contacts us by email, he may object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. The objection can be communicated in writing (postal) or personally to the secretary. An objection by email would lead to a new contact via email and would thus contradict itself.
All personal data stored in the course of the contact request will be deleted in this case, provided they do not belong to the personal data that we must store to fulfill the sovereign tasks of the state school system.

VII. Newsletter

1. Description and scope of data processing

Our website provides the option to subscribe to a free newsletter. When registering for the newsletter, the data entered in the input mask are transmitted to us.
– Email address
In connection with data processing for sending newsletters, data will not be disclosed to third parties. The data are used exclusively for sending the newsletter.

2. Legal basis for data processing

The legal basis for processing the data after registration for the newsletter is Art. 6(1)(a) GDPR if the user has given consent.

3. Purpose of data processing

The collection of the user's email address serves to deliver the newsletter.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary for achieving the purpose of collection. The user’s email address will therefore be stored as long as the newsletter subscription is active.

5. Right of objection and deletion

The newsletter subscription can be canceled by the affected user at any time. For this purpose, each newsletter contains a corresponding link.
This also enables a withdrawal of the consent to store the personal data collected during the registration process.

VIII. Rights of the data subject

If your personal data are processed, you are a data subject under the GDPR and you have the following rights against the controller:

1. Right of access

You may request from the controller a confirmation as to whether personal data relating to you are being processed. If such processing exists, you may request from the controller the following information:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the envisaged period of storage of the personal data concerning you or, if not possible, the criteria for determining that period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information about the origin of the data if the personal data were not collected from you;
(8) the existence of automated decision-making, including profiling under Art. 22(1) and (4) of the GDPR and – at least in these cases – meaningful information about the logic involved as well as the significance and expected consequences of such processing for you. You have the right to obtain information about whether the personal data concerning you are being transferred to a third country or to an international organization. You may request to be informed about the appropriate safeguards under Art. 46 GDPR in connection with the transfer.
This right to information can be restricted to the extent that it would likely prevent or seriously impair the achievement of research or statistical purposes.

2. Right to rectification

You have the right to have the controller rectify and/or complete your personal data if the processed data concerning you are incorrect or incomplete. The controller must carry out the rectification promptly.
Your right to rectify can be restricted to the extent that the achievement of research or statistical purposes would likely be impossible or seriously impaired and the restriction is necessary to fulfill the research or statistical purposes.

3. Right to restriction of processing

You may request restriction of processing of your personal data under the following conditions:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the data;
(2) the processing is unlawful and you oppose the deletion of the data and instead request the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of processing, but you require them to establish, exercise or defend legal claims, or (4) if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override yours.
If the processing of the personal data concerning you has been restricted, such data may – with the exception of storage – only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the processing has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restrict processing can be restricted to the extent that it would likely prevent or seriously impair the achievement of research or statistical purposes and the restriction is necessary for fulfilling the research or statistical purposes.

4. Right to erasure

a) Obligation to delete
You may request that the personal data concerning you be deleted without delay, and the controller is obliged to delete such data without delay if one of the following reasons applies:
(1) The data you pertain toEnd user personal data that are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR was based, and there is no other legal basis for the processing.
(3) You object to processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to processing pursuant to Art. 21(2) GDPR.
(4) The personal data relating to you have been processed unlawfully.
(5) The deletion of the personal data relating to you is necessary to comply with a legal obligation under Union or member state law to which the controller is subject.
(6) The personal data relating to you were collected in relation to offered services of the information society pursuant to Art. 8(1) GDPR.
b) Information to third parties
If the controller has made the personal data relating to you public and is obliged under Art. 17(1) GDPR to delete them, he shall take appropriate measures, including technical measures, taking into account available technology and implementation costs, to inform data controllers processing the personal data that you, as a data subject, have requested the deletion of all links to these personal data or of copies or replication of these personal data.
c) Exceptions
The right to erasure does not apply to such processing to the extent that processing is necessary
(1) for the exercise of the right of freedom of expression and information;
(2) to comply with a legal obligation which requires the processing by Union law or the law of the Member States to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
(4) for archiving purposes in the public interest, or for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right stated in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defense of legal claims.

5. Right to information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data relating to you have been disclosed of these rectifications or erasures of data or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed about these recipients by the controller.

6. Right to data portability

You have the right to obtain the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where
(1) the processing is based on consent pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you further have the right to have the data directly transmitted from one controller to another, where technically feasible. The freedoms and rights of other persons may not be affected. The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right, on grounds relating to your particular situation, to object at any time to processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data relating to you unless he can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.
If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing; this also applies to profiling to the extent it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data relating to you shall no longer be processed for such purposes. You may, in relation to the use of services of the information society – notwithstanding Directive 2002/58/EC – exercise your right to object by automated means using technical specifications, where appropriate.
You also have the right, on grounds relating to your particular situation, to object to processing of personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, to the extent that your objection is likely to render impossible or seriously impair the achievement of the research or statistical purposes. Your right to object may be limited to the extent necessary to safeguard the research or statistical purposes.

8. Right to withdraw consent to data protection declarations

You have the right to withdraw your consent to data protection declarations at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the controller,
(2) is authorized by Union or member state law to which the controller is subject and that law provides for appropriate safeguards for the data subject's rights and freedoms and legitimate interests, or
(3) is based on your explicit consent.
However, such decisions may not be based on special categories of personal data referred to in Art. 9(1) GDPR unless Art. 9(2) lit. a or g GDPR applies and appropriate safeguards for the rights and freedoms and your legitimate interests have been provided. In the cases listed in (1) and (3), the controller shall take reasonable steps to safeguard the data subject's rights and freedoms and legitimate interests, including at least the right to obtain human intervention, to express his or her point of view, and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Notwithstanding any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place where the alleged infringement occurred, if you consider that the processing of your personal data violates the GDPR.
The supervisory authority remains the competent authority for the complaint.

The supervisory authority to which the complaint was submitted informs the complainant about the status and the results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.